Officer Descriptions

PRESIDENT:

• Presides at all meetings of the organization, executive board, and executive committee
• Serve as an ex-officio member of all committees except nominating and audit
• Appoint members to special committees
• Delegate the work of the organization to other officers or chairmen as may be appropriate
• Coordinate the work of the officers and committees in order that the PTA objectives be promoted
• Act as a signer on PTA checks
• Represent PTA at IPPC General and President’s Meetings
• Create and Maintain Executive Board Roster
• Review and Sign All Contracts
• Ensure Insurance policies are current and sufficient
• Carry out other duties as may be assigned by the organization, executive board, and executive committee.

• Act as aide to the President
• Perform, in their designated order, the duties of the President in the absence or inability of that officer to serve
• Record and update volunteer list for individual chaired committees
• Update and submit bylaws by the first annual meeting
• Act as liaison to the Executive Committee for all committees.

• Receive all monies of this organization and keep an accurate record of receipts and expenditures including reconciliation of bank account
• Place all monies in a depository approved by the executive board
• Pay out funds in accordance with the budget as approved by the membership and authorized by properly signed vouchers
• Present a written financial statement at every meeting of the organization and at other times as requested by the executive board making a full report at the annual meeting in May.
• Chair the budget committee (with at least semi annual meetings) and maintain the budget
• Be responsible for the remittance of state and national dues as directed by PTA bylaws
• Provide the checkbook, all bank statements, canceled and voided checks, deposit slips, treasurer’s record & receipt books, vouchers and invoices for all disbursements to the auditing committee
• Be responsible for completion and filing of appropriate forms as may be required by the IRS no later than the date established by the regulations.

• Record the minutes of all meetings of this organization, the executive board and the executive committee
• Have a current copy of the bylaws and the membership list
• Conduct correspondence of the organization as directed
• Perform such other duties as may be delegated.